How to Consolidate Multiple Orders from China: A Simple Walkthrough for 2025
Introduction: Why Consolidate Orders from China?
For European and North American businesses importing goods from China, consolidating multiple orders is a smart way to reduce costs, improve efficiency, and streamline logistics. Whether you’re a small e-commerce seller or a mid-sized retailer, Less-than-Container Load (LCL) shipping allows you to combine shipments from different suppliers into a single container, sharing costs and reducing environmental impact.
This article provides a step-by-step walkthrough of how to consolidate orders from China, including practical examples, cost comparisons, and 2025 trends to help you optimize your supply chain.
Step 1: Assess Your Shipping Needs
Before consolidating orders, evaluate your volume, budget, and timeline to determine if LCL is the right choice.
1. When to Choose LCL
- Small to mid-sized shipments (less than 15m³).
- Multiple suppliers or product types that can be grouped together.
- Budget-conscious businesses looking to avoid high express shipping fees.
2. When to Avoid LCL
- Urgent deliveries (LCL takes 20–45 days; express is faster).
- High-value or fragile items (FCL or air freight may be safer).
3. Cost Comparison
| Method | Cost per m³ | Transit Time | Best For |
|---|---|---|---|
| LCL | 300–300–600 | 20–45 days | Small batches |
| FCL | 2,000–2,000–5,000 | 20–45 days | Full containers |
| Express | 5–5–10/kg | 3–7 days | Urgent items |
Example: A UK-based fashion brand with 8m³ of seasonal clothing saved £2,500 by consolidating LCL instead of paying for two express shipments.
Step 2: Choose a Reputable Freight Forwarder
Selecting the right freight forwarder is critical for seamless consolidation. Look for:
1. Key Features to Prioritize
- LCL expertise: Ensure they handle multi-shipper consolidations.
- Global coverage: Check their network in Europe and North America.
- Transparent pricing: Avoid hidden fees (e.g., demurrage, detention).
- Insurance options: Opt for All Risks coverage (1.5–2% of shipment value).
2. Top 3 LCL Providers for 2025
- MyPack Global (EU/UK): ICS2-compliant, 24/7 warehouse monitoring.
- ePacket Pro (USA): CBP-compliant, real-time tracking.
- CargoSure (Global): Covers customs delays and natural disasters.
Step 3: Prepare and Package Your Goods
Proper packaging ensures your consolidated shipments arrive undamaged.
1. Packaging Best Practices
- Use IPFC-certified wooden pallets for heavy items.
- Label clearly: Mark boxes with “Fragile,” “Upward,” and UN38.3 codes for electronics.
- Secure loose items: Use bubble wrap or foam inserts to prevent shifting.
2. Documentation Checklist
- Commercial Invoice: Include HS codes, product descriptions, and values.
- Packing List: Detail dimensions, weight, and contents of each package.
- EORI/US EIN Number: Required for EU and US customs clearance.
Step 4: Consolidate Shipments at the Port
Once your goods reach the consolidation center (CFS), they’ll be grouped with other shipments.
1. Process Overview
- Step 1: Your goods are stored temporarily at the CFS.
- Step 2: The freight forwarder combines your cargo with others to fill a container.
- Step 3: The container is sealed and shipped to the destination port.
2. Example Scenario
A Canadian reseller ships 10 crates of home decor (5m³) to Toronto. The forwarder combines it with 5 other shipments (total 25m³) to fill a 40ft container, reducing the cost per m³ by 40%.
Step 5: Track and Monitor Your Shipment
Use real-time tracking tools to stay updated on your consolidated order.
1. Key Tracking Features
- GPS updates: Monitor the container’s location and estimated arrival time.
- Customs alerts: Receive notifications about document approvals or delays.
2. Common Delays and Solutions
- Customs inspections: Submit documents 48 hours in advance.
- Port congestion: Choose a forwarder with priority access to docks.
Step 6: Clear Customs and Deliver
Finalize the process with efficient customs clearance and delivery.
1. EU Customs (ICS2 Compliance)
- Submit your EORI number and product HS codes via the Import Control System 2 (ICS2).
- Pay duties and taxes before the container is released.
2. US Customs (CBP Requirements)
- Provide Commercial Invoice and Packing List to U.S. Customs and Border Protection (CBP).
- Use a CBP-bonded freight forwarder to expedite clearance.
3. Delivery Options
- Port delivery: Collect the container at the terminal.
- Door-to-door: Let the forwarder deliver to your warehouse.
Step 7: Mitigate Risks and Save Costs
Reduce risks and maximize savings with these strategies:
1. Risk Mitigation
- Insurance: Add All Risks coverage to protect against damage or theft.
- Security seals: Use tamper-evident packaging (e.g., ePacket Pro’s seals).
2. Cost-Saving Tips
- Combine orders: Ship multiple suppliers’ goods in one container.
- Negotiate rates: Ask for discounts on large-volume LCL shipments.
- Airbridge services: Use air + sea hybrid routes for faster delivery (12–15 days).
Step 8: Real-World Case Studies
Case 1: European Retailer’s Fashion Import
- Challenge: Needed to ship 300 dresses (4m³) from Shenzhen to Hamburg.
- Solution: Consolidated with 3 other shipments via MyPack Global.
- Result: Paid €1,800 vs. €4,200 for express; arrived in 35 days.
Case 2: North American E-Commerce Seller
- Challenge: 15 crates of electronics (6m³) required urgent delivery to Toronto.
- Solution: Chose LCL airbridge with CargoSure.
- Result: Arrived in 14 days for $2,200—25% cheaper than FCL.
Step 9: Future Trends in Order Consolidation (2025–2026)
- AI-Powered LCL Optimization
- Algorithms will match shipments to reduce empty space and transit time.
- Blockchain for Transparency
- Smart contracts will automate customs clearance and insurance claims.
- Green Incentives
- Carriers like Maersk offer carbon credits for LCL shipments.
Conclusion: Maximize Efficiency and Savings
Consolidating multiple orders from China is a strategic move for businesses aiming to reduce costs, improve sustainability, and streamline logistics. By following this step-by-step guide, you can:
- Lower shipping costs by up to 50%.
- Reduce transit time with smart consolidation.
- Ensure compliance with EU and US customs regulations.
Take Action Now:
- Calculate your shipment’s CBM using the formula: Length × Width × Height (in meters).
- Compare providers like MyPack Global and ePacket Pro.
- Share this guide with fellow importers!
